Meeting Minutes: Monday, February 4, 2019

Date/time:
Monday, February 4, 2019 Started: 7:00 PM Ended: 8:30 PM
Location:
Station 9
Purpose/notes:
Regular scheduled meeting
Chaired by:
Paul Kalmus
Minuted rec. by:
Diana Buhrmann
Status:
Minutes approved

Attendance

Present:
Charles Pat Boyd, Diana Buhrmann, Kathy Donovan, Paul Kalmus, Tom Kiernan, Kevin Lipscomb, Christina Powell, Crystal Price, Justin Urquhart
Absent:
Diane Ball, Kristine Benadum, Jim Brewer, Dan Russell
Invited guests:
Jinny Gray (present), David Jimerson (present), Samantha Kirby (present), John Ormond (present)

Meeting documents

None

Agenda

1. STANDING ITEMS

1.1. Call to order at 7:04 pm

1.2. Attendance

1.3. Nominations & elections to fill vacant elected offices

1.4. Approval of agenda

1.4.1. Agenda

Motion to approve the agenda as distributed: approved 

Status: Completed

1.5. Officer & visitor introductions

1.6. Secretary's report

1.6.1. Last meeting's minutes

1.6.1.1. January minutes

Motion to approve the minutes as distributed: motion approved

Status: Completed

1.7. Treasurer's report

1.7.1. Finances (balance sheet)

1.7.2. Treasurer’s Report

  • Balance sheet ok
  • Kevin  is going to work on a proposal to move some money around.

Status: Parked

1.8. Budget (budgeted-vs-actual report)

1.9. OscarTRACK metrics

1.9.1. OscarTRACK Metrics Report

  • Down from 144 to 115 crew shifts per month.
  • 19% on liberal status
  • 81% able to run
  • low number of released members

Status: Parked

1.10. Continuous Strategic Plan

1.10.1. Continuous Strategic Plan Coordinator Report

  • TCC program, Certificate of non profit management.
  •  Possible squad funding

Status: Parked

1.11. Coordinator reports

1.11.1. Fund drive

1.11.1.1. Fund Drive Coordinator Report

Donations are beginning to slow down.

Status: Parked

1.11.2. Membership

1.11.2.1. Membership and Transfer Request Process

  • Apprentice member for 6 months before they become eligible to be voted in as a full member.
  • New member, dept does background check. Membership Coordinator approves them, 6 months the BOD votes on full membership.
  • Transfer, membership coordinator brings it to the BOD for a vote. Is it possible to cc 950 and 951 on transfers ?

Status: Completed

1.11.2.2. Membership Coordinator Report

The following member has been AIC released for 6 months and is eligible to be voted in as a full member:

Brown,Margaret...... AIC released 7/27/2018

We have two transfer request:

Aaron Montgomery  was approved by 951 effective 3/1/2019

Wayne Papalski has already been issued uniforms. Transferred from R14

Once approved by the BOD they will be apprentice members.

Motion to approve Margaret Brown as a full member: approved 

Motion to approve both transfers: approved 

 

Status: Completed

1.11.3. Training Coordinator

1.11.3.1. Training Coordinator Report

  • mentor program
  • preceptors needed

Status: Parked

1.11.4. Uniforms

1.11.5. Building & Grounds

1.11.5.1. Building and Grounds Coordinator Report

  • New file cabinets
  • screen for display,still working on that.
  • KVRS sign

Status: Parked

1.11.6. Ambulance Procurement and Disposition/ Fleet Renewal Plan

1.11.6.1. Ambulance Procurement and Disposition Coordinator Report

  • VBEMS grant allied for in March. We should find out if we get it by July.

Status: Parked

1.11.7. Recruitment and Retention

1.11.7.1. Recruitment and Retention Coordinator Report

  • Jan 24 station appreciation day, KVRS is in September 
  • VBMS camp 911 summer camp for middle school students.
  • Rescue Lines emailed monthly
  • BLS class Feb 21
  • R&R steering committee
  • Chili cook off Feb 10th
  • mission bbq presentation shadow box at 4 pm Feb 10

Status: Parked

1.11.8. Info Tech

1.12. Logistics Coordinator Report

We need to replace 5 Batteries at a cost of $465 each. Kevin suggested a Battery Coordinator (operational position)

Status: Completed

2. UNFINISHED BUSINESS

3. NEW BUSINESS

3.1. Process Presentation Time

Move back to March agenda.

Status: Completed

4. CLOSING ITEMS

4.1. Time & place of next meeting

4.1.1. Monday March 4th at Station #9 beginning at 7:00pm

Status: Completed

4.2. Closing business

Chief Neldeka. Coming next month.

Status: Parked

4.3. Adjournment at 8:20 pm