Meeting Minutes: Thursday, September 1, 2016

Date/time:
Thursday, September 1, 2016 Started: 4:00 PM Ended: 6:00 PM
Location:
SCVi - The Village
Purpose/notes:
Regular scheduled meeting
Chaired by:
Amber Raskin
Minuted rec. by:
Wendy Ruiz
Status:
Minutes distributed

Meeting documents

None

Agenda

1. Opening Items

1.1. Record Attendance and Guests

Status: Completed

1.2. Call the Meeting to Order

Amber Raskin call the meeting to order at 4:31pm

Status: Completed

1.3. Approve Minutes Meeting June 23, 2016

Resolution #: 090116-1.4

Moved: John Vescovo
Seconded: Greg Kimura

Status: Carried
Vote: The board VOTED unanimously to approve the motion

2. Closed Session Report: With respect to every item in closed session pursuant to Section

2.1. A. 54956.8: Conference with real property negotiators

None

Status: Completed

2.2. B54957 : Personnel

HR - Personnel Matter

Status: Completed

2.3. C54957 : Student

None

Status: Completed

3. Approval of Agenda

3.1. Approval of Agenda

Resolution #: 090116-3.1

Moved: John Vescovo
Seconded: Greg Kimura

Status: Carried
Vote: The board VOTED unanimously to approve the motion

4. Public Comments

4.1. Public Comments

The public may address the SCVi governing board regarding any item within the Board's jurisdiction whether or not that item appears on the agenda during this time.  If you wish to address the Board, please complete a public comment card.  Comments for the public will be limited to 3 minutes.

No Public comments

Status: Completed

5. Curriculum Moment

5.1. Report

No Curriculum Moment

Status: Completed

6. Approval of Consent Items

6.1. Personnel Report August 2016

Resolution #: 090116-6.1

Moved: John Vescovo
Seconded: Greg Kimura

Status: Carried
Vote: The board VOTED unanimously to approve the motion

6.2. Charter School Certification Fiscal Year 2016-17

Approval of Consent Item

Resolution #: 090116-6.2

Moved: John Vescovo
Seconded: Greg Kimura

Status: Carried
Vote: The board VOTED unanimously to approve the motion

6.3. NewTech Network - Contract 2016-2018

Approval of Consent Item

Resolution #: 090116-6.3

Moved: John Vescovo
Seconded: Wendy Ruiz

Status: Carried
Vote: The board VOTED unanimously to approve the motion

6.4. School Pathways - SP Archiving Access Agreement 2016-2017

Approval of consent item

Resolution #: 090116-6.4

Moved: John Vescovo
Seconded: Greg Kimura

Status: Carried
Vote: The board VOTED unanimously to approve the motion

6.5. NCM - Regional Insertion Order Agreement

Approval of Consent item - Valencia Stadium 12 with IMAX theatre

Resolution #: 090116-6.5

Moved: John Vescovo
Seconded: Greg Kimura

Status: Carried
Vote: The board VOTED unanimously to approve the motion

6.6. Time Warner Cable Agreement

Approval of Consent Item

Resolution #: 090116-6.6

Moved: John Vescovo
Seconded: Greg Kimura

Status: Carried
Vote: The board VOTED unanimously to approve the motion

6.7. Mandate Block Grant Application 2016-2017

Approval of Consent Item

Resolution #: 090116-6.7

Moved: John Vescovo
Seconded: Greg Kimura

Status: Carried
Vote: The board VOTED unanimously to approve the motion

6.8. Endeavor STEM Teaching Program - PO

Approve NASA Endeavor STEM Certificate Agreement

Resolution #: 090116-6.8

Moved: John Vescovo
Seconded: Greg Kimura

Status: Carried
Vote: The board VOTED unanimously to approve the motion

6.9. TEQlease Inc. - iLEAD Spring Meadow

SCVi to sign Corporate Guarantee Agreement

Resolution #: 090116-6.9

Moved: John Vescovo
Seconded:

Status: Carried
Vote: The board VOTED unanimously to approve the motion

6.10. KinderCare - ISD Sublease Agreement

SCVi paid security deposit of $33,862.50

Resolution #: 090116-6.10

Moved: John Vescovo
Seconded: Greg Kimura

Status: Carried
Vote: The board VOTED unanimously to approve the motion

6.11. Novare Education Subscription Agreement

Approval of Consent Item

Resolution #: 090116-6.11

Moved: John Vescovo
Seconded: Greg Kimura

Status: Carried
Vote: The board VOTED unanimously to approve the motion

7. Reports and Communication to the Board of Directors

7.1. Directors Report - Upper & Lower School

Lisa Latimer & Kimberly Matthess updated the Board of all the new developments at both Lower & Upper School. 

The Enchanted Forrest project in the 2/3 classrooms will be completed in 2-3 weeks.

TK/1 will be moving to the new building at the old Kindercare.  

The work on the Shakespeare Theater is completed.  There are now 2 wings and an additional 2 rooms at the side of the Theater. 

There is an new Upper School Makery where the Theatre Department can build their sets etc. 

A new flagpole was added to the back of the Lower School.  Bricks were donated with families names on it.  This was Adam Miller's projects through Boys Scouts and he completed it during the summer.

Status: Completed

7.2. Student Board member Report

Please see report.

Status: Completed

7.3. Enrollment Report

Amer Kuric updated the Board on the enrollment figures for SCVi.

Please see detailed report

Amer introduced the new program that will be use to track enrollment to show up to date reports.

There are a shortage of enrollment across all the SCVi programs.  John Vesco wants to know if there are anything we need to do before SCVi submit their first reporting to try as a last ditch effort to get a little more enrollment. Amer explain that they set up meetings with site directors and KHTS to outline the plan to change the radio campaign advertising and boost some of the exposure online.  A wide variaty of events have been identified that can be use in the short term to boost additional interest. Everyone is going to try to improve the enrollment numbers before the first reporting period

Status: Completed

7.4. ISD Directors Report

Please see reports of all the ISD Directors

Amber introduced Tricia Luckeroth - Souther California Regional Director.  She will regulary updated the Board on what's going on with the Southern California Schools.

Status: Completed

8. Items for Board Discussion and Consideration

8.1. Board Meeting Dates 2016/2017

Attorney Greg Bordo discussed the different companion documents that support the Board Meeting dates for 2016/2017. He recapped what was discussed previously and the implementation since then. There are  structural changes being proposed for the Board to consider in order to achieve greater efficiency as well as more effective administration and governance of the organization.  In order to effectuate the changes, the Board is presented with restated Bylaws providing for a new sole member (iLEAD Education).  Mr. Bordo explained the purpose of the change and the intended benefits.  The role of the new sole member will include the appointment and removal of Board members and changes to the organization’s bylaws when necessary or appropriate.  Among other things, the proposed change will lead to greater consistency among all organizations in the iLEAD spectrum. In addition, the Board is presented a new Services Agreement between SCVi and iLEAD Schools Development which will provide a variety of services to the iLEAD organizations, including back office, payroll, accounts payable and receivable, purchasing and facilities.  This change will create greater efficiencies for all iLEAD organizations because of the purchasing power and more efficient use of resources by consolidating these services in one entity supporting the iLEAD organizations.  Mr. Bordo reviewed the terms of the documents presented to the Board.

Mr. Bordo then discussed employees serving on the Board.  Mr. Bordo recommended that the practice be discontinued. He explained the reasons.  Mr. Bordo pointed out that employees would continue to have a voice in the affairs of the school along with parents and other interested parties. Employee Board members will submit resignations.

Status: Completed

8.2. SCVi Education Protection Account Resolution (EPA)

Status: Completed

8.3. Administrative Regulation of Fiscal Board Policy

Status: Completed

9. Board Action Items

9.1. Board Meeting Dates 2016/2017

Resolution #: 090116-9.1

Moved: John Vescovo
Seconded: Greg Kimura

Status: Carried
Vote: The board VOTED unanimously to approve the motion

9.2. Erate - SCVi Technology Usage

This is the Technology section of the family guidebook and needs specific board approval for Erate.

Resolution #: 090116-9.2

Moved: Greg Kimura
Seconded: Dustin Lengning

Status: Carried
Vote: The board VOTED unanimously to approve the motion

9.3. SCVi Education Protection Account Resolution (EPA)

Resolution #: 090116-9.3

Moved: John Vescovo
Seconded: Wendy Ruiz

Status: Carried
Vote: The board VOTED unanimously to approve the motion

10. TREASURER’S REPORT

10.1. Financial Reporting

Please see report.

Cecilyn Zoubek updated the Board on SCVi's Financials

The unaudited actuals that needs to be reported to the State in a few weeks is on its way.  The property tax refunds for 2015 was processed at the County Assessors Office and it was double than what we were expecting.  A Sanitation Property Tax Refund was put in place and will get SCVi approximately $50k back.

The Mission Valley Bank line of credit is renewed.

Status: Completed

10.2. Cash Flow

Status: Completed

10.3. Financial Statements

Status: Completed

11. Additional Communication for the Public

11.1. Additional Communication

Matt Watson thanked the Board for all the support & guidance he received during his term as Upper School Director at SCVi

Status: Completed

12. Final Board member Comments

12.1. Prop 39

John Vescovo recapped a previous decision whereby the Board did not approve moving forward with the firm previously selected to work on the Prop 39 grant. John did further research on this matter and recommended the Board reconsider it's previous decision to not work with this firm, but rather consider:

  • Renegotiating the agreement which fits SCVi board requirements for approval, and
  • Obtain a proposal from other firms.

In the long run utilizing the Prop 39 funding will help the school reduce its utility costs.

John and Greg will perform more research and negotiate with the current Prop 39 firm and get other proposals to ensure SCVi obtains the best proposal.

Status: Deferred: 12/12/2016

13. Items for next meeting

14. Closing Items