Basic meeting agenda template

Minimal agenda template for recurring meetings.

Every agenda has two main sections, the meeting header and the list of agenda items

Meeting header

The meeting header contains the general meeting information:

  • Date
  • Start time
  • End time
  • Location
  • Purpose
  • List of participants including guests
  • List of meeting documents (if applicable)

Agenda items

For each item, list the following information:

  • Title
  • Description
  • Person responsible for the item (lead)
  • Alloted time
  • List of reference documents (if applicable)

1. Standing items

Standing items (or beginning items) are items that are always on the agenda of a regular scheduled meeting.
Examples of standing items are:

  • Review Agenda
  • Approve the minutes of the previous meeting
  • Budget status update

2. Old business

Items that were not discussed or not completed in a previous meeting or action items that are due are listed in this section.

3. New business

These are the new agenda topics for this meeting.

4. Ending items

Ending items are basically standing items as well but are used to conclude the meeting.
Examples are:

  • Meeting summary
  • Review of actions
  • Announcements
  • Date of the next meeting

Update the template with your own items and terminology. Section and item titles can easily be changed but to be most effective, try to be consistent.

Dirk Op de Beeck

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