Meeting Minutes: Wednesday, December 21, 2016

Date/time:
Wednesday, December 21, 2016 Started: 6:00 PM Ended: 8:00 PM
Location:
Rescue 8
Purpose/notes:
Regular scheduled meeting
Chaired by:
VbRescueCouncil President
Minuted rec. by:
VbRescueCouncil Secretary
Status:
Minutes approved

Attendance

Present:
Julie Barnes, Chief Ed Brazle, Debbie Coley-Mills, David Coulling, Chris Daly, Richard Doub, Chris Florio, Tom Harp, Jay Kerr, Debi Leonard, John Ormond, VbRescueCouncil President, VbRescueCouncil Secretary, VbRescueCouncil Treasurer, VbRescueCouncil VicePresident, Bill Walker
Absent:
Mike Bradberry, Joan Davis, Chris Dozier, Nancy Gregory, Bobby Hill, Eric Hoyt, Bob Jasinowski, Kevin Lipscomb, Megan Richardson, Jim Rose, Katherine Taylor, Erica Waldron
Invited guests:
Diane Ball (Absent), John Doub (present), Kevin Gutermuth (Absent), Michael Rahuba (Absent)

Meeting documents

None

Agenda

1. Call to order

1.A. Attendance

Status: Completed

1.B. Review Agenda

Status: Completed

1.C. Approve Minutes of Last Meeting

Change - Requesting the paperwork from Risk Management for Coverage.

Passed.

Mills Motion

Leondard - 2nd

Status: Completed

1.D. Department of EMS report, Q&A

Retirements - Fusco and Artuno

 

DMV checks direct to shortcut process.

-3 points or more - people in the healing range are consulted.

Out of State will have to work it.

Should not even make the Squad list.

hopes to save a couple of weeks.

March 6 - 8  - Inspection -

maybe a few early to keep the streets covered.

will get $250/ambulance in early 2017 for prep

Fish Night - 1/15

Suggested to Manager and going to council - 1/10 - to write a gift (grant) check to 9 for $205,000 and 2 for $43,000 - they get the checks, city gets salvage and insurance money. 

We have to address the insurance issue long term. Will let the Committee address future issues.

Will brief Council on purchasing ALC. if approved will be EMS Admin and Training. Looking to move by October 2017. Skill rooms will move. Have to address issues with Fire Training.

 

Harp - where are with AEMT class? 

Stroud - one dropped out. 15 students in the class. All money for now going to BLS in 2017.

Harp - Member classification changes?

Brazle - not ready to report. Will have a better brief next month.

R. Doub - No AEMT class next year?

We are lookiong at options and future budgets, but BLS is the priority. AEMT cost is $1680/student to TCC not including book.

Couling - Fire looking at OMD? Brazle - no, Fire is not getting an OMD.

 

 

Status: Completed

1.D.1. Member Classification Changes

Request to Chief Brazle to update the Council of forthcoming changes.

Status: Completed

1.E. Treasurer's report

Resolution #:

Moved: Richard Doub
Seconded: Debbie Coley-Mills

Status: Carried
Vote:

1.F. President's report

Status: Completed

1.G. Coordinator reports

Status: Completed

1.G.1. Foundation Recruitment Coordinator

2017 Campaign ready and in place

working better than ever with DEMS

 

Status: Completed

1.G.2. BLS Academy Luncheon Coordinator

Status: Completed

1.G.3. Multi-squad Fund Drive Coordinator

Most Squads up except 4.

Status: Completed

1.G.4. Ambient Carbon Monoxide Detector Coordinator

Jeff Beneman to coordinate.

Status: Completed

1.G.5. Recruitment Coordinator

No meetings since last RC. No report at this time.

Status: Completed

1.G.6. Explorer Post Liaison

Status: Completed

1.G.7. EMS Week Coordinator

Status: Completed

1.H. Best practices

Suggest we table until next meeting based on the amount of other work which need to be accomplished this meeting.

Status: Completed

2. Unfinished business

2.A. Report of Budget Committee

Status: Parked

2.A.1. 2017 Budget Proposal

Unanimous for

Resolution #:

Moved: Bill Walker
Seconded: Debbie Coley-Mills

Status: Carried
Vote:

2.A.2. RC Meals

Moved - Each Squad to provide no more than $75 to provide dinner for each RC meeting.

Station determined in advance.

Not added to dues. 7 Aye

Resolution #:

Moved: Tom Harp
Seconded: Richard Doub

Status: Carried
Vote:

2.B. Nominating Committee Report

Richard Doub to chair, John Ormond, Ed Leonard

Status: Parked

2.B.1. Board Elections for 2017

 http://vbrescuecouncil.org/pub/bylaws.aspx

The Executive Committee
 
1. The Executive Committee shall consist of:
 
a. The President
 
b. The Vice-President
 
c. The Secretary
 
d. The Treasurer
 
e. One member-at-large (elected from primary/alternate representatives)
 
f. The Department of EMS representative (non-voting)
 
g. The immediate past president (non-voting)

 

President  - Tom Harp (WINNER) - Dave Couling

​Vice President - Dave Couling (withdrawn) - Chris Florio (WINNER)

Secretary - Jay Kerr (WINNER)

Treasurer - Dave Coulling (WINNER)

MaL - Richard Doub  (WITHDRAWN) Chris Daly (WITHDRAWN) Tom Kiernan (WINNER)

 

Status: Completed

2.B.1.1. Motion to Destroy Ballots

Resolution #:

Moved: Debbie Coley-Mills
Seconded: Debi Leonard

Status: Carried
Vote:

2.C. Ongoing Vehicle Insurance Concerns

Formerly - Totaled Squad Owned Assets

 

From Richard Doub: Separately, in regards to the letter that was sent out by EMS asking for each station to sign it and return it. I strongly suggest that no one sign this till we have a chance to meet to consolidate concerns and clarify points like:

1. Getting a copy of the agreement this is replacing and so we can read what changed?

2. If a city employee is driving a vehicle and wreck's it, who pays the deductible?

3. If someone who has not been checked off on a vehicle from another stations jumps in squad 16, Storm 4, Cart 5, etc..,  we can't stop them from driving it, per this letter. So if they wreck it or damage it beyond a economically feasible repair point, who pays the bill. If we can't control who get's in this equipment, how can we control a outcome? Who will maintain the list of who is allowed to drive what? What are the "City administrative and training requirements" that are in place, allowing members to operate each classification of vehicles?

4. We have no control over our maintenance, but we have to pay the first $50,000 of a wreck. What if maintenance caused or contributed to the wreck?

5. Who is allowed to drive the MCI trucks or the city MCI bus?

6. If the city puts a member from another station in a truck from your station. They wreck it, who pays the deductible? What if the drivers station can't afford to pay it? Do we have to require each station and the city to show proof of insurance to use a asset?

7. What coverage or deductibles are in place for other asset's like carts, trailers, utility trucks, etc.....

8. Who pays the deductible for 404 members, that volunteer directly for the EMS office, with no station ties.

In my opinion, we need a copy of the risk management binder spelling out all of our current coverage, so we can study this prior to signing a new agreement. I formally asked for this in the last meeting and assume we will have it next week. If not we need to get a ETA for this to be provided to us. We need to have a closed door meeting with no city staff, so we can discuss this and come out with a unified position on this, in my opinion.

Ambulances - need assurance - Still looking at options for private insurance

Can we get a commitment or letter of understanding to support to cover exposure?

 

EB - these are not City assets? We can work the political process? As far as your risk - blunt - you are taking a risk. If we cant afford to lose it, should I deploy the widget.

We have been told for years, we're good. We already bought these assets. Now the table has changed.

EB - It is the interpreting of insured that has changed. 

We have a responsibility to protect ourselves.

EB - It is possible to address this long term. It will be a little different...we go years waiting for replacement. You get what you pay for.

What do we do if we can't one right away. We have to have means to protect ourselves.

We are volunteers and in a niche - we have more expectations - 

EB - as the chief, I think they should be insured. We have to lobby and work towards it.

EB - there are capabilities we need...but this is the size of the fleet. 

Make sure we are going in the right direction.

Stroud - To clarify, the concern is valid, your community is involved, it is not going to turn into a members can/staff cannot.

We need to minimize knee jerk reactions by corrected public policy.

EB - shared assets is a cornerstone of the system

The City has done a good job - we need to protect for the future.

EB - For the long term, there are winds of change, we do need to make sure we are well protected.

 

EB will be following up on Committee and moving it forward.

 

Status: Deferred: 2/15/2017

2.D. EZ IO Needles

Exchange process has been confirmed. Should be using the forms.

Expiring needles CAN be exchange BEFORE they are expired at Beach if you contact Chris Roberts.

Reference TEMS manual

Status: Parked

3. New business

3.A. Bylaws updates

From Richard Doub - 

Separately, I would like to propose 3 amendments to the bylaws at the January meeting.

  1. VI. Committees 1 F –               I propose that we remove a from the Executive Committee, paid department personal.

In my opinion, both the executive and the complete rescue council, needs the ability to and should meet with strictly the station representatives at times. So we can unify our position or talk about concerns in private.

This is standard practice for all the dealer councils that we deal with, at our truck dealership, so that the dealer body can unify a position, before talking with managements.

 

  1. IV Election of Officers A           I propose that we move the elections to the January meeting, with those officers taking over that night.

It seems odd that potentially a totally outgoing committee, currently has the responsibility of electing officers for the next committee members.

To determine the need for this, I would like to discuss at the meeting when each station selects their council rep. It might be a mute point, but I doubt it.

 

3.Iii Membership B                              Add the language from Section “V – A – 5” to this line, removing entirely Section “V-A-5”.

We clearly want and need the department and the Chief, to be part of this committee, but as a normal member. A Non-Voting member of the executive committee defies logic. The committee can ask anyone it wants to attend any meeting.

R Doub Moves all

Motion 1 - Kerr 2nd

Motion 2 - Leonard 2nd

Motion 3 - disregard

Status: Completed

3.A.1. Bylaws Committee

Resolution #:

Moved: David Coulling
Seconded: Debbie Coley-Mills

Status: Carried
Vote:

3.B. Member Communications

EB - The concerns have been recognized and you should not see emails like that again.

Squad Leaders need to lead.

Status: Parked

4. Closing business

4.A. Station reports

Status: Completed

4.B. Date Next Meeting

January 18, 2017 1800 R8

Ocean Park to provide Dinner

Status: Completed

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